9 Best Apps to Plan Your Day

A planner app is entirely different from a to-do app. There are some different ones today, and I've listed my top 9 favourite planner apps.
9 Best Apps to Plan Your Day
Phillip Stemann

March 3, 2023

A planner app is a productivity tool that helps you keep track of tasks, projects, meetings, and deadlines.

In order to be effective, it needs to be intuitive and easy to use. To find the best one, you should be aware of the features that make it stand out.

For example, a planner app should have a reminder feature to alert you when it’s time to execute your plan. It should also have smart filters that help you navigate your lists by the due date and assignee.

1. Planzer.io

The award for best overall planner goes to Planzer.io, but there are several other options out there that are worth checking out. Moovit, in particular, is one of the most comprehensive transit apps on the market. Its graphical user interface is easy to use, and its transit maps are impressively detailed. It also comes with a few cool features like live tracking and ridesharing.


The best way to find out is to download the free trial or try out their service for a week. You’ll be glad you did! Its user-friendly calendar and task manager features will help you prioritize your day in a snap. They even offer a handy dandy customer support team in case your experience goes awry. The app is available for Windows and Mac. Their desktop app is a little more limited, but their mobile and tablet apps are more than capable of tackling your busy schedule.

2. Sunsama

Sunsama Website

Sunsama is a productivity tool that helps you plan your day and get the most out of it. It comes with a variety of features that can help you manage your time more effectively, including Focus mode, Pomodoro-style timers, and more.

Unlike most daily planners, Sunsama walks you through a guided workflow that helps you build a streamlined list of goals and tasks for your day. It also syncs with your calendar and can pull in tasks from multiple platforms, including Trello, Gmail, and more.

It can also track your actual time spent on tasks, so you can make better plans for the future. Lastly, you can set thresholds for how much work you need to complete each day.

This can be a real game changer when you’re trying to stay on top of your schedule. For example, if you have more work than your predefined threshold, you can defer your tasks until tomorrow or next week.

3. Weekplan.net

Weekplan Net Website

Week Plan is a task management application that helps entrepreneurs and teams stay focused on their goals. Its features include quadrant view, high impact tasks (HITs), goals, and a weekly view.

The app also integrates a Pomodoro timer to help you track your progress while encouraging you to cycle through 25 minutes of intense focus and 5 minutes of rest. This way, you can make sure that you are always on track to meet your deadlines.

Another great feature of Week Plan is that it can be synchronized with Google Calendar and Outlook. This makes it easier for teams to plan their schedules.

In addition, Week Plan allows team members to share their weekly tasks, which helps them stay on track. They can also set recurring tasks and have them automatically added to their schedules.

The platform is free and available on multiple platforms, including desktops, tablets, and smart phones. It is a trusted tool used by thousands of users to plan their tasks. It combines the functionality of Trello, Asana, and others to give you a unified approach to task management.

4. Google Calendar

Google Calendar

Google Calendar is a powerful and free way to organize your schedule. It helps you remember important dates, coordinate meetings with coworkers, and share your events with others.

One of its most useful features is the ability to change the display of your calendar. You can view your calendar in a week, month, or year format. You can also make other adjustments quickly and easily by clicking a drop-down menu next to the calendar’s gear icon.

Another great feature is the ability to create an event without actually opening the app or entering any information. This can be a lifesaver if you’re on the go and want to add an event to your calendar without needing an internet connection.

This can help you avoid annoying pop-up alerts that interrupt your work, such as those you get a few minutes before an event that’s 10 minutes away. You can disable desktop notifications from popping up on your screen by clicking “Settings” on the Google Calendar icon and scrolling down to “Desktop Notifications.”

5. Trello

Trello is an amazing app that is perfect for organizing your daily tasks. It allows you to create lists and then divide up those tasks into smaller parts which is a great way to make sure that you are not overwhelmed by the amount of work that needs to be done on any given day.


It also has a very simple interface that makes it easy for even non-technical people to use the tool. It also has very good support for its users, and the team is always ready to help you out if needed.

There are a lot of different ways to organize your work on Trello, including labels and filters. These allow you to organize your cards by colour or label name so that you can quickly find what you are looking for.

You can even add due dates to your cards so that you can keep track of when a task needs to be completed. They appear as a small badge on the card that changes colour depending on how close to the date it is.

6. Things 3

Things 3

Things 3 is a list-based app that makes it easy to plan your day and manage projects. It’s based on the Getting Things Done (GTD) philosophy, which means that each task is a small step toward a larger goal.

It has all the features you need to stay organized and get stuff done, including reminders, repeaters, and a special place for your evening plans. You can also add notes, tags, and schedules to each item.

One of the most appealing parts about Things 3 is the “magic plus button.” You can tap it and drag it around to create new tasks. You can put them in your inbox, a project list, or anywhere else in the app.

You can also add tasks from other apps. For example, you can set up a shortcut to add an email from your iOS inbox as a task in Things, or you can use Siri Shortcuts to launch the same action.

What’s more, the app is built for Apple devices and synchronizes with all your Apple products. This is especially useful if you work cross-platform and want to manage your tasks from different devices.

7. Outlook


Outlook is an email client that can be used by both business and personal users. It can help users organize contact lists, schedule meetings and events, and manage tasks.

The app also has a calendar feature that can be useful for organizing projects and deadlines. The app is included in Microsoft Office 365 and can be accessed on the web or on your desktop.

Besides emails, the program also stores address information, tasks, notes, and reminders. Its item list displays all of these items, allowing you to read them without opening each one.

A good way to manage your emails is by using a logical heading order and the built-in formatting tools available in Outlook. This will preserve tab order and make it easier for screen readers to read your emails.

You can also change your message format from Plain Text to HTML. HTML allows you to use a lot of formatting tools like bolding, italics, and centring. However, this format is not recommended for all users as it doesn’t work well on mobile devices.

8. Infinity

Infinity Website

Infinity is a versatile work management app that enables teams to create workflows and collaborate on projects. Its flexible features and customizability make it a great choice for a wide range of businesses.

Infinity has a number of templates and demo content that allows you to get started with your customizations quickly. It also has a dedicated support manager available most of the day and a team that is always active on social media and community forums, so you can get help whenever you need it.

It has multiple view types – Table, Columns, List, Calendar, Gantt Chart & Form – which makes it easy to display information in the format that works best for you. It also offers a customizable structure with four levels of organization: workspaces, boards, folders and items.

You can organize data according to your needs with a number of custom attributes, such as dates, labels, checkboxes, texts, formulas, and more. Infinity also features a built-in form view, which is great for collecting data from your audience.


What’s important when you choose the daily planner for you is that it fits your need. For me, design is very important, and then functionality comes next. A daily planner is something I look at a lot during the day, so if it’s pleasing to the eyes, then it’s a huge bonus for me.

Next, comes features, does it have all the necessary features to help me plan, monitor and improve my daily planning? And is it accessible on all devices?

Phillip Stemann


I’ve been working as a freelancer serving multiple clients, and in this process, I came to learn all the obstacles. That’s why I started Planzer.io

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